Withdrawing from the University
Students who find it necessary to withdraw from the University must fill out a withdrawal form available in the Office of Academic Affairs. Students can complete a temporary withdrawal (2 semesters or less) or a complete withdrawal. Students who withdraw for medical or mental health reasons must present appropriate documentation at the time of the withdrawal. These documents will be reviewed by Mercyhurst’s Counseling Director and could impact any refund as well as conditions for readmission to the University.
Failure to comply with this regulation may result in the assignment of a grade of ‘F’ for all courses in which the student is currently enrolled and possible separation from the University. The student may also forfeit any rights of readmission to the University. When students withdraw they should refer to the Academic Calendar for the last day to withdraw from a course in order to receive withdrawal (W) grades. Withdrawal after this date will result in ‘F’ grades.
Every student receiving a federal grant and/or loan who completely withdraws officially or unofficially within the first 60% of the semester will be subject to a Title IV Return of Federal Funds review. This review will determine the portion of federal funds the student earned and the portion of federal funds the school must return to the Department of Education. Please refer to the Refund Policy in the Mercyhurst University Catalog for complete details.
Students that receive all F’s for a semester who did not formally withdraw will be reviewed by the Student Financial Services Counselor to establish the students’ last date of attendance. If a student ceased attendance for all classes before 60% of the semester was over, that last date of attendance will be used. If a last date of attendance cannot be determined, the Student Financial Services Counselor is required to process an “unofficial” withdrawal date using the mid-point of the semester to calculate unearned federal funds that must be returned to the appropriate federal aid program.
Students need to understand that, although they can withdraw from a semester with W grades, the Student Financial Services Counselor must review and adjust federal aid disbursements made to any student receiving federal grants and/or loans based on their last date of attendance or unofficial withdrawal date. The student is responsible for any returned federal funds that results in a balance due on their student account. If payment is not made, the student will be liable for all reasonable collection costs, including attorney fees and other charges necessary for the collection of any amount not paid.